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The Importance of
     Governance
     In a Regulatory World



   Dwayne Jorgensen, CIA, CFE
Consultant, Governance Services
      Spirit Consulting Services
Agenda

 Introduction/Sarbanes-Oxley
 Brief history
 Human nature and the need for governance
 COSO overview
 Your role
 Spirit or Letter of the Law?
 A Risk-based approach…
 Q&A
The Cost of Poor Governance:
Sarbanes – Oxley in a Nutshell
   The Act was signed into law on July 30, 2002 and includes eleven
   titled sections:
           Title I      Public Company Accounting Oversight Board
           Title II     Auditor Independence
           Title III    Corporate Responsibility
           Title IV      Enhanced Financial Disclosures
           Title V      Analyst Conflicts of Interest
           Title VI     Commission Resources and Authority
           Title VII    Studies and Reports
           Title VIII   Corporate and Criminal Fraud Accountability
           Title IX     White Collar Crime Penalty Enhancements
           Title X      Corporate Tax Returns
           Title XI     Corporate Fraud and Accountability
Brief History

 Thanks to Enron and the “.com implosion,”
 Governance became an issue
 COSO’s Framework of Internal Control was
 published in 1992, but did not prevent the
 need for the Sarbanes-Oxley Act… Why?
 COSO was left “voluntary,” and therefore was
 essentially ignored for ten years by the
 business world, until made mandatory by the
 Sarbanes-Oxley Act.
Human Nature -The Need For Governance

 Maslow's Hierarchy of needs
  – “Self-Awareness” is a desired, not required state.
 Behavior styles and business management
  – Governance tends to be viewed as “overhead,” and has
    historically been minimized on a “cost/benefit” basis.
 Why is governance important?
  – Curiosity, greed, self-rationalization and pride, the key elements
    of control breakdowns in historical business cases.
Human Nature The Need For Governance

 The Competency Square



   Unconsciously incompetent Unconsciously competent



   Consciously incompetent    Consciously competent
Human Nature The Need For Governance




          Unconsciously   Unconsciously
          incompetent     competent


          Consciously     Consciously
          incompetent     competent
Human Nature The Need For Governance




         Unconsciously    Unconsciously
         incompetent      competent


          Consciously    Consciously
          incompetent    competent
COSO - Overview

•   COSO Definition of Internal Control
    – Internal control is a process, effected by an
      entity’s board of directors, management and
      other personnel, designed to provide reasonable
      assurance regarding the achievement of
      objectives in the following categories:
         • Effectiveness and efficiency of operations
         • Reliability of financial reporting
         • Compliance with applicable laws and regulations
•   Key Concepts
    – Internal control is a process. It is a means to an
      end, not an end in itself.
    – Internal control is effected by people. It’s not
      merely policy manuals and forms, but people at
      every level of an organization.
    – Internal control can be expected to provide only
      reasonable assurance, not absolute assurance, to
      an entity’s management and board.
    – Internal control is geared to the achievement of
      objectives in one or more separate but
      overlapping categories.
COSO - Overview

Risks
  Evaluated by:
  – Severity
  – Likelihood
  Types of risks:
  – Inherent risks
  – Managed risks
  – Residual risks
COSO – Overview

 Dwayne’s “Hierarchy of Internal control needs”
 (First published 1990):



                         Control
                           Self-
                        Assessment                Proactive

                        Consulting                Reactive

                        Operational

                         Compliance
COSO – Overview

 Hierarchy of internal control needs – revised
 (2004)
 – New Foundational Layers:


                              CSA

                                                 Proactive
                         Consulting
                                                 Reactive
                        Operational

                        Compliance
                         Objectivity

                       Independence
Your Role as “Teacher”

 Who is responsible for implementing the Internal
 Control Framework?
  – Management
 Who should be responsible for overall Governance?
  – Not your external auditors
 What is the preferred solution?
  – Senior management and internal auditors as teachers of Internal
    Control
Your Role as “Teacher”

  Internal control expertise can
  provide assistance in every
  layer of the cube



            Compliance

Reactive    Operational
            Consulting
Proactive
              CSA
Your Role as “Counselor”


     Why should management, internal and
     external auditors communicate?
     – Ensures company assessments,
       documentation, testing and reporting are
       correct
     – Lightens attestation load for external auditor
       (SAS 65)
Governance: Spirit or Letter of the Law?


   Sarbanes-Oxley: The “end” or “means?”
   – Act originally thought limited in life, now basis for many global
     governance initiatives
   Positive/negative effects of the intent for creating the
   ideal control environment
   – Too much focus on “letter of the law” (reporting requirements)
     than “spirit” (corporate governance)
   Ongoing debate over role of External Auditor
   – Act was direct result of audit firms acting as consultants, yet lines
     are still blurred on using external auditors for consulting needs.
   – “4 – 3 – 2”
Spirit or Letter of the Law?



                       4-3-2
  Section 404
   – Can external auditors “independently” test and opine
     on management’s report on internal controls if they
     played any role in preparing the document?
Spirit or Letter of the Law?



                            3
                        4- -2
  Section 302
   – Is management comfortable with this decision in light of
     pending guidance on disclosure protocols, and the
     subsequent potential harm if something was deemed
     “inappropriate” about the external auditor’s role at a later
     date?”
Spirit or Letter of the Law?



                       4-3-   2
  Section 201
   – Since this assistance of operating management in
     preparing their assertion falls outside the scope of
     actual external audit work, does it require audit
     committee approval, and is management therefore
     comfortable asking for it?
In the true “spirit” of the Act…

 Independent Internal Audit (IA) function
 Board-approved charters
 Risk assessments – management & IA
  – Key Controls Determined by management assessments
  – Audit plans developed based on output of assessments
 Testing and reports of effectiveness by IA
  – Correction of deficiencies by management
 Management/IA as “teachers of internal control”
 Management/IA as part of continuous improvement
 process
In the true “spirit” of the Act…


Thought-leading organizations were
     doing most, if not all, of the
 previous prior to the Act, and were
    not even necessarily publicly
               traded!
COSO – ERM Framework



      Have You
     Started Yet?
Enterprise Risk Framework

  Four objective categories –
  Strive to achieve
  Eight components – Needed
  to achieve
  Entity and organizations
  units
Enterprise Risk Framework

 Is a process- is a means to an end,
 not an end and itself.
 Is effected by people-is not merely
 policies, survey and forms, but
 involves people at every level of an
 organization.
 Is applied in strategy setting.
 Is applied across an enterprise, at
 every level and unit, and includes
 taking an entity-level portfolio view
 of risks.
                                         Four objective categories-Strive to
                                          achieve
                                         Eight components-Needed to achieve
                                         Entity and organizational units
Enterprise Risk Framework


 Is designed to identify events
 potentially affecting the entity
 and manage risk within its risk
 appetite.
 Provides reasonable assurance
 to an entity’s management and
 board.
 Is geared to the achievement of
 objectives in one or more
 separate but overlapping
 categories                         Four objective categories-Strive to
                                    achieve
                                    Eight components-Needed to achieve
                                    Entity and organizational units
The Compliance Iceberg



               What You Know
               What You Know
                                               404
                                               404

                                                                       Sarbanes-Oxley Act
                                                                       Sarbanes-Oxley Act
                                               302
                                               302                     Compliance Requirements
                                                                       Compliance Requirements
                                               301
                                               301
                                               409
                                                409
                                 Cerner Regulations (FDIC 1A, etc.)
                                 Cerner Regulations (FDIC 1A, etc.)
                                                                       Industry Compliance
               What You Might
               What You Might   Public Co. Reg. (NYSE, NASDAQ, etc.)
                                Public Co. Reg. (NYSE, NASDAQ, etc.)   Standards
               Not Know
               Not Know                Lending Covenants
                                       Lending Covenants
                                      Mission Statements
                                      Mission Statements
                                           Policies
                                            Policies
                                                                       Company-Specific
                                                                       Company-Specific
                                          Procedures
                                          Procedures                   Standards
                                                                       Standards
                                            Tasks
                                             Tasks
                                    Unique Control Events
                                    Unique Control Events

 © 2004 CTG
  © 2004 CTG
Who’s Watching the Store?


                                                          Frequency
    Role           Responsibility
                                            COSO           SOX 302     SOX 404

              Owner of internal controls
 Management                                Ongoing         Quarterly   Annually
              and ongoing monitoring

              Validators independent of
 Internal
              management, but part of      Periodically    Quarterly   Annually
 auditors
              company
 External     Validators independent of
                                           Annually        Quarterly   Annually
 auditors     company
Cost of SOX Implementation: 2005

 2005 SOX Expenditure by US firms: $6 Billion
  – Internal expenses: $2 Billion
  – Hardware/Software: $2 Billion
  – Consulting:        $2 Billion




                                    Source:
                                      Gartner
Cost of SOX Implementation: Ongoing?
A study from Foley & Lardner LLP shows that while the total cost of SOX compliance dipped in
2006, spending on so-called out-of-pocket costs rose by double-digit percentages.
According to the Chicago-based law firm's study, public companies with more than $1 billion in
annual revenue spent an average $10 million on costs such as board compensation and audit and
legal fees in 2006. That's a 12% increase over spending in 2005. At public companies with revenue
under $1 billion, the increase was 13%.
External audit fees claimed the biggest chunk of money, accounting for more than 47% of the out-of-
pocket spending on compliance by the smaller public companies. At companies with more than $1
billion in revenue, a whopping 60% of the money goes to external audit fees.
"Some experts predicted that external audit fees would decrease after the initial implementation of
Section 404 audits, as external auditors became more familiar with their clients' accounting controls
and, therefore, more efficient in conducting their audits," said Thomas E. Hartman, a partner at
Foley & Lardner and director of the report. "Our study results do not support this prediction. Indeed,
external audit fees have been the only cost our study has shown to increase every year since the
Sarbanes-Oxley Act was passed."
Meanwhile, all the manpower and money that companies have invested internally on SOX
compliance is beginning to pay off. According to the Foley study, most of that dip in total SOX
spending in 2006 was due to efficiency improvements in internal financial reporting -- and thus a
gain in productivity.
IT departments shouldered a big part of the internal work done in preparation for SOX -- cleaning up
and documenting processes. Can CIOs give themselves a pat on the back?
"CIOs will be able to pat themselves on the back when they sit down and help the rest of the
business automate the internal controls as much as they can, and help get down the external audit
fees, which are out of control," said analyst French Caldwell, who covers compliance at consultancy
Gartner Inc. in Stamford, Conn. "It's not over yet. Don't even stop to catch your breath."
Caldwell said the Foley findings are consistent with other research. During the last three years,
companies have seen about a 35% reduction in overall SOX compliance costs, almost all of which
have come from savings on internal labor and on fees paid to consultants.
But a reduction in internal labor costs or one-time consultants doesn't equate with "any great
efficiencies," he said, precisely because the external auditing fees have hardly budged -- indeed
they're "out of control."
"That indicates to me that there is just as much to audit. That indicates to me that many companies       Source: Linda Tucci, 16
haven't really rationalized the controls. They haven't automated a lot of the controls," Caldwell said.         Aug 2007,
Nor have companies yet heeded the advice this spring from the Securities and Exchange                           SearchCIO.com
Commission (SEC) to take a more risk-based approach to SOX compliance.
So What’s a Corporation to Do?

 Continuous monitoring (CM) offers the only
 practical, cost-effective solution.
  – Build a system that provides a perpetual inventory
    of governance
  – Leverage IT to maximize automation and reduce
    staffing loads
Proposed CM Solution Pyramid


                         Oversight Component
                         Oversight Component
                             “Tone at the top”:
                             “Tone at the top”:
                    Executive buy-in, “spirit” vs. “letter”
                    Executive buy-in, “spirit” vs. “letter”

                          Planning Component
                          Planning Component
                            SOX methodology:
                            SOX methodology:
                       Assess, document, test, report
                       Assess, document, test, report

                       Co-sourcing component?
                       Co-sourcing component?
                        Independent IT test services
                         Independent IT test services

                          Software Component
                          Software Component
               Various vendor process automation products:
                Various vendor process automation products:
             Ex.: Documentum®,, Movaris OneClose®,, ACL CCM®
             Ex.: Documentum® Movaris OneClose® ACL CCM®

                  Hardware/Data Integrity Component
                  Hardware/Data Integrity Component
    EMC: Centera®,, Proofspace encryption, record management automation
    EMC: Centera® Proofspace encryption, record management automation
Sarbanes-Oxley’s Impact on the COSO
Cube


                                                          Section        Section
                                                           404              302
                                                                        Section
                                                                           409
 IT Components
  Server Logs, Database Logs, Firewall
   Logs, Intrusion Detection, Incident
     Response, Awareness Training
                                                  Monitoring
  IT Policies, Standards & Procedures
 Email, Scorecards, Dashboards, Project
           Control, Help Desk
                                          Information & Communication
   Firewalls, Security, DRP, Business
   Continuity, SDLC, Change Control,
               Operations
                                               Control Activities
         IT Risk Management,
        IT Risk Assessments,
       Business Impact Analysis
                                                Risk Assessment
   “Tone at the top”, IT Governance,
        Regulatory Compliance                 Control Environment
CM Solution Requirements



     Tool or process
         needed
       (examples          Resources
          only):           needed

  One Close®                                                    Monitoring

                                                    )
                                                  SW
  Documentum®                                   W/      Information & Communication
                                              (H

  ACL CCM/
                                           gy



                                                             Control Activities
                                       olo




  One Close®
                                       t.)
                                    hn


                                   gm
                                , m le
                                  op




                                                              Risk Assessment
                          c
                       Te




  One Close®
                               Pe
                             aff




  Organizational
                                                            Control Environment
                         (st




  Consulting
Key Recommendation

 Validate methodology through execution on a
 pilot process (assess, document, and test)
 Remediate consistently and constantly
 Work with external auditor to ensure
 approach is satisfactory via a full trial on a
 key process before rollout
Internal Control Maturity Model


               Initial        Repeatable       Defined       Managed       Optimizing




     Initial         Control structure is not defined. Control occurs incidentally.

     Repeatable      Control structure is not defined, but control processes may occur
                     based on past success and management oversight.

     Defined         Control structure is documented, standardized and integrated into
                     control processes for the organization.

     Managed         The control process is regularly assessed and tested. Detailed
                     measures of the control process are collected and reported.

     Optimizing      Continuous process improvement is enabled by quantitative
                     feedback from the control process.


     Predictability, effectiveness and efficiency of an organization's
     internal controls improve as the organization moves through these five stages.
COSO-Driven Methodology: Assess

  ASSESS
  ASSESS    DOCUMENT        TEST        REPORT


           Remediate
  Ongoing coordination between management,
       external auditor, and consultant

                                   Process                                        Outcomes


                       Define overall SO requirements                  Management support
        Form
         Form          Identify and form team
        team
         team          Partner with external audit firm                Internal champion
                                                                       Trained team
                       Confirm audit universe
    Perform risk
    Perform risk       Define risk weighting                           Consensus on objectives
    assessment
     assessment        Conduct assessment                              Risk-ranked universe
                                                                       The plan
                       Analyze assessment results
      Confirm
      Confirm          Confirm risk rankings
      results
       results         Map to knowledge base of mitigating practices

                       Present findings to management
      Develop
       Develop         Develop plan for documentation phase
      work plan
      work plan        Review plan with external auditor, management
COSO-Driven Methodology: Document

  ASSESS    DOCUMENT
            DOCUMENT         TEST       REPORT


            Remediate
  Ongoing coordination between management,
       external auditor, and consultant

                                    Process                                         Outcomes


                        Define target maturity level by process             COSO maturity ranking
        COSO
         COSO           Assess COSO maturity by process
      alignment
       alignment                                                            Consensus on end state
                        Identify where improvements are needed
                                                                            Improved controls environment
      Document
      Document          Define control objectives
                                                                            Ongoing monitoring
       control
        control         Determine tool approach
      activities
       activities       Map assessment to objectives and identify gaps      Documented controls

                        Develop plan to address gaps with control changes
       Improve
        Improve         Assess and implement changes in controls
       controls
        controls        Test new processes and train users

        Define
        Define          Confirm the role of the internal audit department
      monitoring
      monitoring        Assess current monitoring environment
       process
       process          Implement monitoring process
COSO-Driven Methodology: Test

  ASSESS     DOCUMENT        TEST
                             TEST       REPORT


            Remediate
  Ongoing coordination between management,
       external auditor, and consultant

                                    Process                                           Outcomes


     Management
     Management         Educate management on controls                         Management control monitoring
       controls
        controls        Develop framework for management monitoring
                                                                               Independent monitoring
      monitoring
      monitoring        Facilitate management monitoring of controls
                                                                               Management reporting process
    Independent
     Independent        Develop framework for independent monitoring           Ongoing reporting
    internal audit
     internal audit     Facilitate independent monitoring of controls
        Testing
        Testing

                        Identify weaknesses from management test
       Material
       Material         Develop action plan for weaknesses
    weakness plan
    weakness plan       Reiterate if necessary

                        Implement process for ongoing quarterly reports
       Ongoing
        Ongoing         Define process for development of IC report
    report process
     report process     Partner with external auditor on report requirements
COSO-Driven Methodology: Report

  ASSESS     DOCUMENT        TEST       REPORT
                                        REPORT

            Remediate
  Ongoing coordination between management,
       external auditor, and consultant

                                    Process                                        Outcomes


                        Management reports on role in controls             Management report
     Management
     Management         Management reports on testing process
       report
        report                                                             External audit report
                        Management delivers final controls report
                                                                           External assertion
       External
       External         External audit commences
        audit
         audit


       External         External auditor tests controls per requirements
        External
    control testing     External auditor reviews management report
     control testing
                        External auditor issues final report

      External
       External
       auditor
        auditor         External auditor issues final assertion
      assertion
       assertion
Benefits/ROI

 ROIs are easily calculated, by the determination of
 FTE reduction due to PCAOB’s Standard II regarding
 the testing of automated controls once, versus
 reiterative testing necessary for manual controls.
 Secondary benefit, especially in the ability to store
 the results of continuous monitoring in an
 authenticated, digital format, should have a
 significant impact on future third-party litigation
 revolving around alleged misconduct by
 management, in proving the validity of the
 effectiveness of key control activities.
Illustrative Assessment Work Plan

                                                                                    Week Number      1   2   3   4   5   6   7   8   9   10
                                                                                 Weeks Remaining:   10   9   8   7   6   5   4   3   2   1
 #                                       T ask Description:
  1 Initial planning and information gathering
  2 Conduct initial interv iews
  3 Rev iew Engagement Letter

  4   Finalize interv iew list
  5   Finalize specialists required
  6   Prepare letter for interv iewees to ov erv iew project/ team
  7   Prepare interv iew objectiv es and general questions
  8   Finalize workplan
  9   Dev elop ov erv iew of client business/industry


 10 Finalize tailored questions by functional interv iew
 11 Draft format for deliv erables

 12 Schedule interv iews (approx . 25-35 interv iews)
 13 Perform interv iews (approx . 25-35 interv iews @ approx . 1.5 hrs each)
      Interv iews led by IA with client internal audit personnel inv olv ement
 14 Document results of interv iews / confirm with interv iewees

 15 Dev elop risk ranking
 16 Dev elop audit plan
 17 Determine resource needs to ex ecute audit plan

 18 Obtain client management consensus on risk profile
 19 Finalize and present deliv erables
Control Assessment Structure


General Controls                      Control         COSO Control
                                    Capabilities       Com ponent    Risk Factors
                                                   Control
Control Capabilities             Authorization     Environm ent      Delegation of Authority
a) Authorization                                                                  Authority and approval levels is not delegated to the low est levels.
b) Processing and Recording                                                       Authority is delegated to the front lines how ever executive management is involved.
c) Safeguarding                                                                   Authority is delegated to the front lines and decision making resides at that level.
d) Reporting
e) Compliance                    Processing and    Control
                                 Recording         Environm ent      Skill sets
f) Risk Management                                                                Employees possess the know ledge and skills necessary to effectively execute their job.
g) Resource Availability                                                          Employees possess some of the skills required to effectively execute their job.
                                                                                  Employees generally do not have the know ledge or skills to effectively execute their job.

                                 Processing and    Control
COSO Control Com ponents:        Recording         Environm ent      Volume of transactions
a) Control Environment                                                            Low volume of transactions and minimal interventions and hand-offs.
b) Risk Assessment                                                                Average volume of transactions and considerable number of manual interventions.
c) Control Activities                                                             High volume of automated and manual transactions and hand-offs.
d) Information & Communication
e) Monitoring                    Risk              Control
                                 Management        Environment       Organization Structure
                                                                                Operations are highly centralized with effective communication systems.
                                                                                Operations are fairly decentralized with fairly effective communication systems.
                                                                                Operations are very decentralized with ineffective communication systems.
Framework for Risk Assessment

 Identify
  – What are the risks?
 Measure
  – What is the relative degree of risk? (Determined by
    Severity and Likelihood.)
 Prioritize
  – Which risks are most important?
Risk Assessment: The Big Picture

 Internal and external risks faced by all organizations.
 Requires linked and consistent management
 objectives.
 Identified/analyzed to manage and achieve objectives.
 A system to address organization impact of external
 and internal condition changes.


      IIA Definition-“… a systematic process for assessing and
integrating professional judgments about probable adverse conditions
    and/or events. …organize and integrate professional judgments
             for development of the audit work schedule.”
Enterprise Risk Assessment

  Driven by enterprise strategies and overall
  goals.
  Risk rank audit universe, applying the same
  risk factors to all audit entities.
  Top-down focus begins at the enterprise level.
  Bottoms-up begins at the entity level.
  •   Approach dependent on management’s objectives and
      other initiatives in place.
Enterprise Risk Assessment Defined

 Enterprise Risk – Potential exposures which could
 significantly impact or impede an enterprise’s ability
 to succeed in accomplishing its overall financial and
 operational goals and objectives.
 Risks can be categorized as follows:
  – Strategic – relating to high-level goals, aligned with and
    supporting the entity’s mission/vision.
  – Operations – relating to effectiveness and efficiency of the
    entity’s operations, including performance and profitability goals.
  – Reporting – relating to the effectiveness of the entity’s reporting.
  – Compliance – relating to the entity’s compliance with applicable
    laws and regulations.
Ways To Look At Risk

 Quantitative
  • Assign a value to each control risk times a probability
    of the threat of the risk
  • Higher value/greater risk


 Qualitative
  • High, medium, low or adequate/inadequate
Approaching Risk Assessment

 Solicit executive management’s enterprise strategies, goals,
 objectives and concerns.
 If applicable, obtain external auditor’s perspective of the
 company.
 Also consider insurers, outside counsel, other third-party
 service providers.
 Capture organization, products, processes, functions,
 locations, systems, support areas, etc. relevant to auditable
 entities.
 Develop a model using risk factors, weightings and scoring
 criteria.
 Objective is a risk-ranked audit universe.
An Enterprise Risk Assessment Tool


   Provide analyses regarding risk exposures
   at an audit universe (enterprise) level.
   No pre-defined database of standard
   questionnaires, risk factors and set risk
   weightings.
   Information compiled by experienced
   professionals.
   Information/analyses as good as the
   information compiled.
Types of Risk Factors


    Assets at risk            Systems
    • Cash                    •   Information quality
    • Inventory               •   Security
    • Intellectual property   •   Disaster planning
    Operational               •   Equipment/software
    •   Procurement           Financial
    •   Production            •   Data accuracy
    •   Material Handling
                              •   Available information
    •   Sales
                              •   Completeness of data
    •   Service
    •   Human Resources       •   A/R, A/P, Cash flow,
                                  etc.
    •   Planning
    •   Legal
    •   Environmental
Risk Weighting and Scoring

  Weigh risks based on customized criteria.
  •   Relative importance of individual risk factor.
  •   Risk factor impact on business units based on
      likelihood of occurrence and severity of impact.
  •   Facilitate with management and process owners.

  Risk weighting results reviewed by
  management and the process owners.
  •   Risk score is assessed for each risk factor.
  •   Scores summed for a total risk score.
  •   Supports risk ranked audit universe.
Risk-based Approach: Examples


            Functional Risk                        Conversion Risk             Strategic Risk
    Business Processes                                     Authority
          Alignment                                      Bench Strength          Capital Availability
    Business Continuity                               Budgeting & Planning           Competition
                            Financial Reporting                                   Financial Markets
         Compliance         Financial Assessment            Capacity
         Contracting                                      Commodity                   Flexibility
                                 Evaluation                                            Industry
       Empowerment           Financial Statement         Communication
       Environmental                                       Cycle Time                Leadership
                                Falsification                                           Legal
            Fraud           Regulatory Reporting           Efficiency
     Health and Safety                                  Human Resources               Regulatory
                                  Taxation                                        Product Life Cycle
      Illegal Activities                             Organization Structures
  Management Information                              Performance Metrics       Product Development
  Obsolescence/Shrinkage                                     Pricing                  Reputation
  Product/Service Quality         Finance              Resource Allocation       Trademark Erosion
          Relevance              Collateral                 Supplier                  Sovereign
     Unauthorized Use          Counterparty           Technology Selection      Strategic Assumptions
                                  Credit             Technology Deployment            Valuation
                                 Currency
      Technology                Derivatives
       Availability            Interest Rate
         Access                  Liquidity
      Functionality            Reinvestment
        Integrity               Settlement
        Usability
Risk-based Approach: Process

 Executive Management Input                 Company Strategies




   Risk Factor Model             Audit Universe               Risk Exposure                Audit Plan
     Development                  Development                    Scoring                  Development


 • Executive Management      • Input Obtained from        • Scoring Occurs from      • Compute Risk-Ranked
   Input and Buy-in            Many Sources                 Interviews with Senior     Audit Universe from
                                                            Management                 Completion of the ERA
 • Extract Risk Factors      • Organizational Charts,
                                                            Responsible for the        model
   from Strategies             Internal Management
                                                            Auditable Entities
                               Reports, Company                                      • Develop Audit Plan
 • Identify & Define Risk
                               Directory, Annual          • One Person may be          Based on Risk-Ranking
   Factors to be Used
                               Report, General Ledger,      Responsible for            and Available
 • Define Related Scoring      Location Listings, Major     Scoring Multiple           Resources
   Criteria for Each Risk      Projects or Contracts,       Entities
                                                                                     • Obtain Executive
   Factor                      Information Systems,
                                                          • Many Persons may be        Management Approval
                               etc.
 • Weight the Risk Factors                                  Responsible for
                                                                                     • Execute Audit Plan
                             • Cost Centers, Profit         Scoring One Entity
                               Centers, Investment                                   • Reassess Risk
                               Centers, Locations,                                     Exposures
                               Functions, Processes,
                               etc.
Risk-based Approach Re-cap

 Risk-based approach
 Defined model of enterprise risk factors
 Customized to fit our client’s needs
 Efficient direction of audit resources
 Supported by an electronic tool that provides for
 data analysis
 Provides sufficient information to build an audit plan
 Performed by experienced professionals
 Cost effective solution to improve enterprise risk
 management initiatives
Questions?
Dwayne Jorgensen, CIA, CFE
Consultant, Governance
Spirit Consulting Services

   Dwayne Jorgensen, CIA, CFE, is a recognized expert in governance, risk and
   controls. Mr. Jorgensen created the Sarbanes-Oxley Services & IT Governance
   global practice for CTG, a 39-year old IT staffing solutions firm. He is respected for
   his ability to assess a clients’ current state of compliance with Sarbanes-Oxley
   (SOX) and then guide them in meeting their compliance goals, especially those
   related to Sections 302, 404, and 409 of the act. In addition, Mr. Jorgensen has
   developed a “continuous monitoring” solution for corporate governance and
   speaks on the role of IT in that endeavor. Mr. Jorgensen is an expert in COSO,
   risks and controls, specifically as these areas pertain to the impact of SOX on
   corporate governance. He has over 20 years’ experience in internal audit, system
   controls, practice development, capital acquisitions, and risk management.
   Before CTG, Mr. Jorgensen was North American Practice Director of internal audit
   services for Jefferson Wells International. He oversaw the growth and
   development of the firm’s internal audit service line in the United States and
   Canada post-Sarbanes-Oxley, especially in the areas of 301, 302, and 404
   compliance. He also directed the business process outsourcing practice for the
   Atlanta office of Arthur Andersen, LLP, and was elected a principal of the firm. He
   was a senior manager for Coopers & Lybrand, LLP, and director of internal audit
   and secretary of the audit committee for a Flagler System, Inc. Mr. Jorgensen is a
   member of the Institute of Internal Auditors and the Association of Certified Fraud
   Examiners, and has a Bachelor of Arts degree in pre-law with a major in
   accounting and finance from the University of Illinois-Urbana.
Dwayne Jorgensen, CIA, CFE
Consultant, Governance
Spirit Consulting Services – Referrals


    “I had the opportunity to work with Dwayne during an extremely critical period as our
    company attempted to address Sarbanes Oxley concerns. Dwayne and his team were
    simply the best of the best. I highly recommend Dwayne and would welcome the
    opportunity to work with him again.” April 1, 2008 Top qualities: Great Results, Expert, High
    Integrity Mike Pulaski - hired Dwayne as a Business Consultant in 2004, and hired Dwayne
    more than once
    “Dwayne was directly responsible for developing Jefferson Wells approach to provision of
    Sarbanes Oxley services just after the act was passed by congress. He was on the leading
    edge of the service. His leadership was instrumental in subsequent success the company
    enjoyed.” January 7, 2008 Bob McDonald, Director Construction Services, Jefferson Wells
    International - worked indirectly for Dwayne at Jefferson Wells International
    “Dwayne took a leading role in developing the regulatory compliance practice in the UK
    operation. I found Dwayne to be very commercially focused and felt his strengths were in
    developing a lasting relationship with the client.” January 8, 2008 Martyn Smith, Senior
    Consultant, CTG (UK) Ltd - worked with Dwayne at CTG
    “Dwayne was the key provider in the delivery of an excellent Sarbanes-Oxley assessment
    audit of our business processes and provided specific and creative recommendations for
    implementation of corrective actions.” January 4, 2008 Top qualities: Personable, Good
    Value, On Time John Ponzo - hired Dwayne as a IT Consultant in 2004
    “I encountered few people in the three years I was selling SOX and GRC applications that
    truly understood the intertwined nature of a control environment and technology. Dwayne
    understood the pro's, the con's and the yet to be challenged status quo. Dwayne knew early
    that complex control issues could be tackled efficiently using technology and at a reduced
    overall cost. Simply put Dwayne "gets it"!” January 28, 2008 Brian Tietje, Senior Sales
    Consultant, Movaris - was with another company when working with Dwayne at CTG
Contact Information

Dwayne E. Jorgensen, CIA, CFE
     Consultant
     Spirit Consulting Services
     1851 Baltusrol Trail
     Duluth, GA 30097
     Office: 678/957-0838
     Mobile: 770/789-7581
     E-mail: dej@spiritconsultingservices.com
Thank You!

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The Importance of Governance in a Regulatory World

  • 1. The Importance of Governance In a Regulatory World Dwayne Jorgensen, CIA, CFE Consultant, Governance Services Spirit Consulting Services
  • 2. Agenda Introduction/Sarbanes-Oxley Brief history Human nature and the need for governance COSO overview Your role Spirit or Letter of the Law? A Risk-based approach… Q&A
  • 3. The Cost of Poor Governance: Sarbanes – Oxley in a Nutshell The Act was signed into law on July 30, 2002 and includes eleven titled sections: Title I Public Company Accounting Oversight Board Title II Auditor Independence Title III Corporate Responsibility Title IV Enhanced Financial Disclosures Title V Analyst Conflicts of Interest Title VI Commission Resources and Authority Title VII Studies and Reports Title VIII Corporate and Criminal Fraud Accountability Title IX White Collar Crime Penalty Enhancements Title X Corporate Tax Returns Title XI Corporate Fraud and Accountability
  • 4. Brief History Thanks to Enron and the “.com implosion,” Governance became an issue COSO’s Framework of Internal Control was published in 1992, but did not prevent the need for the Sarbanes-Oxley Act… Why? COSO was left “voluntary,” and therefore was essentially ignored for ten years by the business world, until made mandatory by the Sarbanes-Oxley Act.
  • 5. Human Nature -The Need For Governance Maslow's Hierarchy of needs – “Self-Awareness” is a desired, not required state. Behavior styles and business management – Governance tends to be viewed as “overhead,” and has historically been minimized on a “cost/benefit” basis. Why is governance important? – Curiosity, greed, self-rationalization and pride, the key elements of control breakdowns in historical business cases.
  • 6. Human Nature The Need For Governance The Competency Square Unconsciously incompetent Unconsciously competent Consciously incompetent Consciously competent
  • 7. Human Nature The Need For Governance Unconsciously Unconsciously incompetent competent Consciously Consciously incompetent competent
  • 8. Human Nature The Need For Governance Unconsciously Unconsciously incompetent competent Consciously Consciously incompetent competent
  • 9. COSO - Overview • COSO Definition of Internal Control – Internal control is a process, effected by an entity’s board of directors, management and other personnel, designed to provide reasonable assurance regarding the achievement of objectives in the following categories: • Effectiveness and efficiency of operations • Reliability of financial reporting • Compliance with applicable laws and regulations • Key Concepts – Internal control is a process. It is a means to an end, not an end in itself. – Internal control is effected by people. It’s not merely policy manuals and forms, but people at every level of an organization. – Internal control can be expected to provide only reasonable assurance, not absolute assurance, to an entity’s management and board. – Internal control is geared to the achievement of objectives in one or more separate but overlapping categories.
  • 10. COSO - Overview Risks Evaluated by: – Severity – Likelihood Types of risks: – Inherent risks – Managed risks – Residual risks
  • 11. COSO – Overview Dwayne’s “Hierarchy of Internal control needs” (First published 1990): Control Self- Assessment Proactive Consulting Reactive Operational Compliance
  • 12. COSO – Overview Hierarchy of internal control needs – revised (2004) – New Foundational Layers: CSA Proactive Consulting Reactive Operational Compliance Objectivity Independence
  • 13. Your Role as “Teacher” Who is responsible for implementing the Internal Control Framework? – Management Who should be responsible for overall Governance? – Not your external auditors What is the preferred solution? – Senior management and internal auditors as teachers of Internal Control
  • 14. Your Role as “Teacher” Internal control expertise can provide assistance in every layer of the cube Compliance Reactive Operational Consulting Proactive CSA
  • 15. Your Role as “Counselor” Why should management, internal and external auditors communicate? – Ensures company assessments, documentation, testing and reporting are correct – Lightens attestation load for external auditor (SAS 65)
  • 16. Governance: Spirit or Letter of the Law? Sarbanes-Oxley: The “end” or “means?” – Act originally thought limited in life, now basis for many global governance initiatives Positive/negative effects of the intent for creating the ideal control environment – Too much focus on “letter of the law” (reporting requirements) than “spirit” (corporate governance) Ongoing debate over role of External Auditor – Act was direct result of audit firms acting as consultants, yet lines are still blurred on using external auditors for consulting needs. – “4 – 3 – 2”
  • 17. Spirit or Letter of the Law? 4-3-2 Section 404 – Can external auditors “independently” test and opine on management’s report on internal controls if they played any role in preparing the document?
  • 18. Spirit or Letter of the Law? 3 4- -2 Section 302 – Is management comfortable with this decision in light of pending guidance on disclosure protocols, and the subsequent potential harm if something was deemed “inappropriate” about the external auditor’s role at a later date?”
  • 19. Spirit or Letter of the Law? 4-3- 2 Section 201 – Since this assistance of operating management in preparing their assertion falls outside the scope of actual external audit work, does it require audit committee approval, and is management therefore comfortable asking for it?
  • 20. In the true “spirit” of the Act… Independent Internal Audit (IA) function Board-approved charters Risk assessments – management & IA – Key Controls Determined by management assessments – Audit plans developed based on output of assessments Testing and reports of effectiveness by IA – Correction of deficiencies by management Management/IA as “teachers of internal control” Management/IA as part of continuous improvement process
  • 21. In the true “spirit” of the Act… Thought-leading organizations were doing most, if not all, of the previous prior to the Act, and were not even necessarily publicly traded!
  • 22. COSO – ERM Framework Have You Started Yet?
  • 23. Enterprise Risk Framework Four objective categories – Strive to achieve Eight components – Needed to achieve Entity and organizations units
  • 24. Enterprise Risk Framework Is a process- is a means to an end, not an end and itself. Is effected by people-is not merely policies, survey and forms, but involves people at every level of an organization. Is applied in strategy setting. Is applied across an enterprise, at every level and unit, and includes taking an entity-level portfolio view of risks. Four objective categories-Strive to achieve Eight components-Needed to achieve Entity and organizational units
  • 25. Enterprise Risk Framework Is designed to identify events potentially affecting the entity and manage risk within its risk appetite. Provides reasonable assurance to an entity’s management and board. Is geared to the achievement of objectives in one or more separate but overlapping categories Four objective categories-Strive to achieve Eight components-Needed to achieve Entity and organizational units
  • 26. The Compliance Iceberg What You Know What You Know 404 404 Sarbanes-Oxley Act Sarbanes-Oxley Act 302 302 Compliance Requirements Compliance Requirements 301 301 409 409 Cerner Regulations (FDIC 1A, etc.) Cerner Regulations (FDIC 1A, etc.) Industry Compliance What You Might What You Might Public Co. Reg. (NYSE, NASDAQ, etc.) Public Co. Reg. (NYSE, NASDAQ, etc.) Standards Not Know Not Know Lending Covenants Lending Covenants Mission Statements Mission Statements Policies Policies Company-Specific Company-Specific Procedures Procedures Standards Standards Tasks Tasks Unique Control Events Unique Control Events © 2004 CTG © 2004 CTG
  • 27. Who’s Watching the Store? Frequency Role Responsibility COSO SOX 302 SOX 404 Owner of internal controls Management Ongoing Quarterly Annually and ongoing monitoring Validators independent of Internal management, but part of Periodically Quarterly Annually auditors company External Validators independent of Annually Quarterly Annually auditors company
  • 28. Cost of SOX Implementation: 2005 2005 SOX Expenditure by US firms: $6 Billion – Internal expenses: $2 Billion – Hardware/Software: $2 Billion – Consulting: $2 Billion Source: Gartner
  • 29. Cost of SOX Implementation: Ongoing? A study from Foley & Lardner LLP shows that while the total cost of SOX compliance dipped in 2006, spending on so-called out-of-pocket costs rose by double-digit percentages. According to the Chicago-based law firm's study, public companies with more than $1 billion in annual revenue spent an average $10 million on costs such as board compensation and audit and legal fees in 2006. That's a 12% increase over spending in 2005. At public companies with revenue under $1 billion, the increase was 13%. External audit fees claimed the biggest chunk of money, accounting for more than 47% of the out-of- pocket spending on compliance by the smaller public companies. At companies with more than $1 billion in revenue, a whopping 60% of the money goes to external audit fees. "Some experts predicted that external audit fees would decrease after the initial implementation of Section 404 audits, as external auditors became more familiar with their clients' accounting controls and, therefore, more efficient in conducting their audits," said Thomas E. Hartman, a partner at Foley & Lardner and director of the report. "Our study results do not support this prediction. Indeed, external audit fees have been the only cost our study has shown to increase every year since the Sarbanes-Oxley Act was passed." Meanwhile, all the manpower and money that companies have invested internally on SOX compliance is beginning to pay off. According to the Foley study, most of that dip in total SOX spending in 2006 was due to efficiency improvements in internal financial reporting -- and thus a gain in productivity. IT departments shouldered a big part of the internal work done in preparation for SOX -- cleaning up and documenting processes. Can CIOs give themselves a pat on the back? "CIOs will be able to pat themselves on the back when they sit down and help the rest of the business automate the internal controls as much as they can, and help get down the external audit fees, which are out of control," said analyst French Caldwell, who covers compliance at consultancy Gartner Inc. in Stamford, Conn. "It's not over yet. Don't even stop to catch your breath." Caldwell said the Foley findings are consistent with other research. During the last three years, companies have seen about a 35% reduction in overall SOX compliance costs, almost all of which have come from savings on internal labor and on fees paid to consultants. But a reduction in internal labor costs or one-time consultants doesn't equate with "any great efficiencies," he said, precisely because the external auditing fees have hardly budged -- indeed they're "out of control." "That indicates to me that there is just as much to audit. That indicates to me that many companies Source: Linda Tucci, 16 haven't really rationalized the controls. They haven't automated a lot of the controls," Caldwell said. Aug 2007, Nor have companies yet heeded the advice this spring from the Securities and Exchange SearchCIO.com Commission (SEC) to take a more risk-based approach to SOX compliance.
  • 30. So What’s a Corporation to Do? Continuous monitoring (CM) offers the only practical, cost-effective solution. – Build a system that provides a perpetual inventory of governance – Leverage IT to maximize automation and reduce staffing loads
  • 31. Proposed CM Solution Pyramid Oversight Component Oversight Component “Tone at the top”: “Tone at the top”: Executive buy-in, “spirit” vs. “letter” Executive buy-in, “spirit” vs. “letter” Planning Component Planning Component SOX methodology: SOX methodology: Assess, document, test, report Assess, document, test, report Co-sourcing component? Co-sourcing component? Independent IT test services Independent IT test services Software Component Software Component Various vendor process automation products: Various vendor process automation products: Ex.: Documentum®,, Movaris OneClose®,, ACL CCM® Ex.: Documentum® Movaris OneClose® ACL CCM® Hardware/Data Integrity Component Hardware/Data Integrity Component EMC: Centera®,, Proofspace encryption, record management automation EMC: Centera® Proofspace encryption, record management automation
  • 32. Sarbanes-Oxley’s Impact on the COSO Cube Section Section 404 302 Section 409 IT Components Server Logs, Database Logs, Firewall Logs, Intrusion Detection, Incident Response, Awareness Training Monitoring IT Policies, Standards & Procedures Email, Scorecards, Dashboards, Project Control, Help Desk Information & Communication Firewalls, Security, DRP, Business Continuity, SDLC, Change Control, Operations Control Activities IT Risk Management, IT Risk Assessments, Business Impact Analysis Risk Assessment “Tone at the top”, IT Governance, Regulatory Compliance Control Environment
  • 33. CM Solution Requirements Tool or process needed (examples Resources only): needed One Close® Monitoring ) SW Documentum® W/ Information & Communication (H ACL CCM/ gy Control Activities olo One Close® t.) hn gm , m le op Risk Assessment c Te One Close® Pe aff Organizational Control Environment (st Consulting
  • 34. Key Recommendation Validate methodology through execution on a pilot process (assess, document, and test) Remediate consistently and constantly Work with external auditor to ensure approach is satisfactory via a full trial on a key process before rollout
  • 35. Internal Control Maturity Model Initial Repeatable Defined Managed Optimizing Initial Control structure is not defined. Control occurs incidentally. Repeatable Control structure is not defined, but control processes may occur based on past success and management oversight. Defined Control structure is documented, standardized and integrated into control processes for the organization. Managed The control process is regularly assessed and tested. Detailed measures of the control process are collected and reported. Optimizing Continuous process improvement is enabled by quantitative feedback from the control process. Predictability, effectiveness and efficiency of an organization's internal controls improve as the organization moves through these five stages.
  • 36. COSO-Driven Methodology: Assess ASSESS ASSESS DOCUMENT TEST REPORT Remediate Ongoing coordination between management, external auditor, and consultant Process Outcomes Define overall SO requirements Management support Form Form Identify and form team team team Partner with external audit firm Internal champion Trained team Confirm audit universe Perform risk Perform risk Define risk weighting Consensus on objectives assessment assessment Conduct assessment Risk-ranked universe The plan Analyze assessment results Confirm Confirm Confirm risk rankings results results Map to knowledge base of mitigating practices Present findings to management Develop Develop Develop plan for documentation phase work plan work plan Review plan with external auditor, management
  • 37. COSO-Driven Methodology: Document ASSESS DOCUMENT DOCUMENT TEST REPORT Remediate Ongoing coordination between management, external auditor, and consultant Process Outcomes Define target maturity level by process COSO maturity ranking COSO COSO Assess COSO maturity by process alignment alignment Consensus on end state Identify where improvements are needed Improved controls environment Document Document Define control objectives Ongoing monitoring control control Determine tool approach activities activities Map assessment to objectives and identify gaps Documented controls Develop plan to address gaps with control changes Improve Improve Assess and implement changes in controls controls controls Test new processes and train users Define Define Confirm the role of the internal audit department monitoring monitoring Assess current monitoring environment process process Implement monitoring process
  • 38. COSO-Driven Methodology: Test ASSESS DOCUMENT TEST TEST REPORT Remediate Ongoing coordination between management, external auditor, and consultant Process Outcomes Management Management Educate management on controls Management control monitoring controls controls Develop framework for management monitoring Independent monitoring monitoring monitoring Facilitate management monitoring of controls Management reporting process Independent Independent Develop framework for independent monitoring Ongoing reporting internal audit internal audit Facilitate independent monitoring of controls Testing Testing Identify weaknesses from management test Material Material Develop action plan for weaknesses weakness plan weakness plan Reiterate if necessary Implement process for ongoing quarterly reports Ongoing Ongoing Define process for development of IC report report process report process Partner with external auditor on report requirements
  • 39. COSO-Driven Methodology: Report ASSESS DOCUMENT TEST REPORT REPORT Remediate Ongoing coordination between management, external auditor, and consultant Process Outcomes Management reports on role in controls Management report Management Management Management reports on testing process report report External audit report Management delivers final controls report External assertion External External External audit commences audit audit External External auditor tests controls per requirements External control testing External auditor reviews management report control testing External auditor issues final report External External auditor auditor External auditor issues final assertion assertion assertion
  • 40. Benefits/ROI ROIs are easily calculated, by the determination of FTE reduction due to PCAOB’s Standard II regarding the testing of automated controls once, versus reiterative testing necessary for manual controls. Secondary benefit, especially in the ability to store the results of continuous monitoring in an authenticated, digital format, should have a significant impact on future third-party litigation revolving around alleged misconduct by management, in proving the validity of the effectiveness of key control activities.
  • 41. Illustrative Assessment Work Plan Week Number 1 2 3 4 5 6 7 8 9 10 Weeks Remaining: 10 9 8 7 6 5 4 3 2 1 # T ask Description: 1 Initial planning and information gathering 2 Conduct initial interv iews 3 Rev iew Engagement Letter 4 Finalize interv iew list 5 Finalize specialists required 6 Prepare letter for interv iewees to ov erv iew project/ team 7 Prepare interv iew objectiv es and general questions 8 Finalize workplan 9 Dev elop ov erv iew of client business/industry 10 Finalize tailored questions by functional interv iew 11 Draft format for deliv erables 12 Schedule interv iews (approx . 25-35 interv iews) 13 Perform interv iews (approx . 25-35 interv iews @ approx . 1.5 hrs each) Interv iews led by IA with client internal audit personnel inv olv ement 14 Document results of interv iews / confirm with interv iewees 15 Dev elop risk ranking 16 Dev elop audit plan 17 Determine resource needs to ex ecute audit plan 18 Obtain client management consensus on risk profile 19 Finalize and present deliv erables
  • 42. Control Assessment Structure General Controls Control COSO Control Capabilities Com ponent Risk Factors Control Control Capabilities Authorization Environm ent Delegation of Authority a) Authorization Authority and approval levels is not delegated to the low est levels. b) Processing and Recording Authority is delegated to the front lines how ever executive management is involved. c) Safeguarding Authority is delegated to the front lines and decision making resides at that level. d) Reporting e) Compliance Processing and Control Recording Environm ent Skill sets f) Risk Management Employees possess the know ledge and skills necessary to effectively execute their job. g) Resource Availability Employees possess some of the skills required to effectively execute their job. Employees generally do not have the know ledge or skills to effectively execute their job. Processing and Control COSO Control Com ponents: Recording Environm ent Volume of transactions a) Control Environment Low volume of transactions and minimal interventions and hand-offs. b) Risk Assessment Average volume of transactions and considerable number of manual interventions. c) Control Activities High volume of automated and manual transactions and hand-offs. d) Information & Communication e) Monitoring Risk Control Management Environment Organization Structure Operations are highly centralized with effective communication systems. Operations are fairly decentralized with fairly effective communication systems. Operations are very decentralized with ineffective communication systems.
  • 43. Framework for Risk Assessment Identify – What are the risks? Measure – What is the relative degree of risk? (Determined by Severity and Likelihood.) Prioritize – Which risks are most important?
  • 44. Risk Assessment: The Big Picture Internal and external risks faced by all organizations. Requires linked and consistent management objectives. Identified/analyzed to manage and achieve objectives. A system to address organization impact of external and internal condition changes. IIA Definition-“… a systematic process for assessing and integrating professional judgments about probable adverse conditions and/or events. …organize and integrate professional judgments for development of the audit work schedule.”
  • 45. Enterprise Risk Assessment Driven by enterprise strategies and overall goals. Risk rank audit universe, applying the same risk factors to all audit entities. Top-down focus begins at the enterprise level. Bottoms-up begins at the entity level. • Approach dependent on management’s objectives and other initiatives in place.
  • 46. Enterprise Risk Assessment Defined Enterprise Risk – Potential exposures which could significantly impact or impede an enterprise’s ability to succeed in accomplishing its overall financial and operational goals and objectives. Risks can be categorized as follows: – Strategic – relating to high-level goals, aligned with and supporting the entity’s mission/vision. – Operations – relating to effectiveness and efficiency of the entity’s operations, including performance and profitability goals. – Reporting – relating to the effectiveness of the entity’s reporting. – Compliance – relating to the entity’s compliance with applicable laws and regulations.
  • 47. Ways To Look At Risk Quantitative • Assign a value to each control risk times a probability of the threat of the risk • Higher value/greater risk Qualitative • High, medium, low or adequate/inadequate
  • 48. Approaching Risk Assessment Solicit executive management’s enterprise strategies, goals, objectives and concerns. If applicable, obtain external auditor’s perspective of the company. Also consider insurers, outside counsel, other third-party service providers. Capture organization, products, processes, functions, locations, systems, support areas, etc. relevant to auditable entities. Develop a model using risk factors, weightings and scoring criteria. Objective is a risk-ranked audit universe.
  • 49. An Enterprise Risk Assessment Tool Provide analyses regarding risk exposures at an audit universe (enterprise) level. No pre-defined database of standard questionnaires, risk factors and set risk weightings. Information compiled by experienced professionals. Information/analyses as good as the information compiled.
  • 50. Types of Risk Factors Assets at risk Systems • Cash • Information quality • Inventory • Security • Intellectual property • Disaster planning Operational • Equipment/software • Procurement Financial • Production • Data accuracy • Material Handling • Available information • Sales • Completeness of data • Service • Human Resources • A/R, A/P, Cash flow, etc. • Planning • Legal • Environmental
  • 51. Risk Weighting and Scoring Weigh risks based on customized criteria. • Relative importance of individual risk factor. • Risk factor impact on business units based on likelihood of occurrence and severity of impact. • Facilitate with management and process owners. Risk weighting results reviewed by management and the process owners. • Risk score is assessed for each risk factor. • Scores summed for a total risk score. • Supports risk ranked audit universe.
  • 52. Risk-based Approach: Examples Functional Risk Conversion Risk Strategic Risk Business Processes Authority Alignment Bench Strength Capital Availability Business Continuity Budgeting & Planning Competition Financial Reporting Financial Markets Compliance Financial Assessment Capacity Contracting Commodity Flexibility Evaluation Industry Empowerment Financial Statement Communication Environmental Cycle Time Leadership Falsification Legal Fraud Regulatory Reporting Efficiency Health and Safety Human Resources Regulatory Taxation Product Life Cycle Illegal Activities Organization Structures Management Information Performance Metrics Product Development Obsolescence/Shrinkage Pricing Reputation Product/Service Quality Finance Resource Allocation Trademark Erosion Relevance Collateral Supplier Sovereign Unauthorized Use Counterparty Technology Selection Strategic Assumptions Credit Technology Deployment Valuation Currency Technology Derivatives Availability Interest Rate Access Liquidity Functionality Reinvestment Integrity Settlement Usability
  • 53. Risk-based Approach: Process Executive Management Input Company Strategies Risk Factor Model Audit Universe Risk Exposure Audit Plan Development Development Scoring Development • Executive Management • Input Obtained from • Scoring Occurs from • Compute Risk-Ranked Input and Buy-in Many Sources Interviews with Senior Audit Universe from Management Completion of the ERA • Extract Risk Factors • Organizational Charts, Responsible for the model from Strategies Internal Management Auditable Entities Reports, Company • Develop Audit Plan • Identify & Define Risk Directory, Annual • One Person may be Based on Risk-Ranking Factors to be Used Report, General Ledger, Responsible for and Available • Define Related Scoring Location Listings, Major Scoring Multiple Resources Criteria for Each Risk Projects or Contracts, Entities • Obtain Executive Factor Information Systems, • Many Persons may be Management Approval etc. • Weight the Risk Factors Responsible for • Execute Audit Plan • Cost Centers, Profit Scoring One Entity Centers, Investment • Reassess Risk Centers, Locations, Exposures Functions, Processes, etc.
  • 54. Risk-based Approach Re-cap Risk-based approach Defined model of enterprise risk factors Customized to fit our client’s needs Efficient direction of audit resources Supported by an electronic tool that provides for data analysis Provides sufficient information to build an audit plan Performed by experienced professionals Cost effective solution to improve enterprise risk management initiatives
  • 56. Dwayne Jorgensen, CIA, CFE Consultant, Governance Spirit Consulting Services Dwayne Jorgensen, CIA, CFE, is a recognized expert in governance, risk and controls. Mr. Jorgensen created the Sarbanes-Oxley Services & IT Governance global practice for CTG, a 39-year old IT staffing solutions firm. He is respected for his ability to assess a clients’ current state of compliance with Sarbanes-Oxley (SOX) and then guide them in meeting their compliance goals, especially those related to Sections 302, 404, and 409 of the act. In addition, Mr. Jorgensen has developed a “continuous monitoring” solution for corporate governance and speaks on the role of IT in that endeavor. Mr. Jorgensen is an expert in COSO, risks and controls, specifically as these areas pertain to the impact of SOX on corporate governance. He has over 20 years’ experience in internal audit, system controls, practice development, capital acquisitions, and risk management. Before CTG, Mr. Jorgensen was North American Practice Director of internal audit services for Jefferson Wells International. He oversaw the growth and development of the firm’s internal audit service line in the United States and Canada post-Sarbanes-Oxley, especially in the areas of 301, 302, and 404 compliance. He also directed the business process outsourcing practice for the Atlanta office of Arthur Andersen, LLP, and was elected a principal of the firm. He was a senior manager for Coopers & Lybrand, LLP, and director of internal audit and secretary of the audit committee for a Flagler System, Inc. Mr. Jorgensen is a member of the Institute of Internal Auditors and the Association of Certified Fraud Examiners, and has a Bachelor of Arts degree in pre-law with a major in accounting and finance from the University of Illinois-Urbana.
  • 57. Dwayne Jorgensen, CIA, CFE Consultant, Governance Spirit Consulting Services – Referrals “I had the opportunity to work with Dwayne during an extremely critical period as our company attempted to address Sarbanes Oxley concerns. Dwayne and his team were simply the best of the best. I highly recommend Dwayne and would welcome the opportunity to work with him again.” April 1, 2008 Top qualities: Great Results, Expert, High Integrity Mike Pulaski - hired Dwayne as a Business Consultant in 2004, and hired Dwayne more than once “Dwayne was directly responsible for developing Jefferson Wells approach to provision of Sarbanes Oxley services just after the act was passed by congress. He was on the leading edge of the service. His leadership was instrumental in subsequent success the company enjoyed.” January 7, 2008 Bob McDonald, Director Construction Services, Jefferson Wells International - worked indirectly for Dwayne at Jefferson Wells International “Dwayne took a leading role in developing the regulatory compliance practice in the UK operation. I found Dwayne to be very commercially focused and felt his strengths were in developing a lasting relationship with the client.” January 8, 2008 Martyn Smith, Senior Consultant, CTG (UK) Ltd - worked with Dwayne at CTG “Dwayne was the key provider in the delivery of an excellent Sarbanes-Oxley assessment audit of our business processes and provided specific and creative recommendations for implementation of corrective actions.” January 4, 2008 Top qualities: Personable, Good Value, On Time John Ponzo - hired Dwayne as a IT Consultant in 2004 “I encountered few people in the three years I was selling SOX and GRC applications that truly understood the intertwined nature of a control environment and technology. Dwayne understood the pro's, the con's and the yet to be challenged status quo. Dwayne knew early that complex control issues could be tackled efficiently using technology and at a reduced overall cost. Simply put Dwayne "gets it"!” January 28, 2008 Brian Tietje, Senior Sales Consultant, Movaris - was with another company when working with Dwayne at CTG
  • 58. Contact Information Dwayne E. Jorgensen, CIA, CFE Consultant Spirit Consulting Services 1851 Baltusrol Trail Duluth, GA 30097 Office: 678/957-0838 Mobile: 770/789-7581 E-mail: dej@spiritconsultingservices.com